How to Set Up a Shared Google Calendar for Your Family

Are you tired of missed appointments, double bookings, or not knowing who’s responsible for what in your family’s schedule? Setting up a shared Google Calendar can be a game-changer for streamlining your family’s activities and keeping everyone organized. In this post, we’ll guide you through the steps to create a shared calendar that everyone in your family can access and update. Let’s get started!

Step 1: Create a New Google Calendar

The first step in setting up a shared Google Calendar for your family is to create a new calendar specifically for this purpose. To do this, log in to your Google account and navigate to Google Calendar. In the left sidebar, click on the “+” icon next to “Add calendar” and select “Create new calendar.” Give your calendar a name that is easily recognizable, such as “Family Calendar,” and set the appropriate time zone.

Step 2: Share Your Calendar

Once you have created your new calendar, it’s time to share it with your family members. To do this, click on the three dots next to the calendar’s name and select “Settings and sharing.” Under the “Share with specific people” section, enter the email addresses of the family members you want to share the calendar with. You can choose whether they can only view events, or if they can also make changes to the calendar.

Step 3: Add Events and Reminders

With your shared calendar set up, it’s time to start adding events and reminders that everyone in your family needs to be aware of. Simply click on the date and time you want to add an event, enter the details, and select which calendar it should be added to (in this case, your Family Calendar). You can also set reminders for specific events to ensure that everyone is on track.

Step 4: Customize Your Calendar

Make your shared Google Calendar work for your family by customizing it to meet your specific needs. You can color-code events for each family member, set recurring events for regular activities, and even create separate calendars for different categories of events (such as school, work, or extracurricular activities). Experiment with different features to find what works best for your family.

My Experience in Setting Up a Shared Google Calendar

As a freelance writer with a busy schedule, I found that setting up a shared Google Calendar with my family was a game-changer in staying organized and on top of our commitments. By having a centralized place where everyone can see what’s coming up, we were able to avoid conflicts and ensure that everyone was on the same page. I highly recommend setting up a shared calendar for your family to streamline your daily lives.


Setting up a shared Google Calendar for your family is a simple yet effective way to keep everyone organized and on track with their schedules. By following the steps outlined in this post, you can create a centralized hub for all your family’s activities and appointments. Give it a try and see how much easier it is to manage your family’s calendar together!

If you have any questions or tips for setting up a shared Google Calendar, feel free to leave a comment below. We’d love to hear from you!

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